A call off order is set up when a budgeted amount is set aside for multiple purchases that are ordered from a supplier on a regular basis. The way you set up a call off order can be driven by the frequency/volume of invoices that you are likely to receive. Please refer to the details below:- 

 

  • Variable Call Off order:-
    1. Variable call off orders are set up when a product or service is required over an ongoing period of time however, the amounts and invoice frequencies will vary, e.g. Taxis. These types of orders are set up to earmark the funds from the budget (commitment) and allows the supplier to quote the same purchase order number on all corresponding invoices. Due to the nature of these orders and the way that FMS deals with orders, they are set up with the quantity reflecting the amount and the price set as £1.00.

 

  • Fixed Call Off order:-
    1. A call off order can also be separated into invoice or billing lines. This type of order can be set up when you know how many invoices you will receive and have an exact or estimated amount per invoice.

 

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